Coaches (CYO Minor Hockey)


Resources, Forms, and Information for CYO Coaches and Trainers

Dressing Room Policy *important*

(as per Alliance Hockey and OHF policies)

To provide a safe and comfortable dressing room environment with proper supervision for the player and team officials.  It will be the Policy of the CYO (per ALLIANCE Hockey) that, when any player under the age of 18 is in the team dressing room(s) before, during and after a game or practice, a minimum of two (2) of the following shall be present in the dressing room(s) or immediately outside the dressing room(s) with the door ajar; two (2) team or club/Association officials, properly screened or one such official and an adult person associated with the team.

Any person found to be in violation of this policy will receive a warning for the first offence, a two-week suspension for a second offence, and a one-year suspension for a third offence.

1.  This policy does not apply to a participant and his/her parent or legal guardian.
2.  This policy to include "tryouts".

Mandatory certification for On-Ice Helpers (who will NOT be on the bench):

1. Police Check: All bench staff over the age of 18 must submit a cleared Police Vulnerable Sector Check to the CYO Office at the start of the season. Police checks are valid for 2 years. 

2. Respect in Sport (Parent or Activity Leader): On-ice helpers only require the Parent Respect in Sport; however, if you think you may eventually go on a bench, you should take the Respect in Sport - Activity Leader.

4. Gender Identity and Expression Course: All bench staff must complete this FREEE online program. To register, log into your eHockey Canada account and select "Signup for a Clinic" from the top navigation bar. Search for "Gender Identity and Expression Course" from the list. The course has two modules with each module lasting approximately 45 minutes each.

Mandatory certification and training for ALL bench staff:

Coaches, Trainers, Assistant Coaches, Team Managers


CYO Minor Hockey coaches and assistant coaches require Hockey Canada's National Coaching Certificate Program (NCCP) Community Coach Stream. Clinics are offered at various times in the fall in St Catharines and Niagara.

Mite/IP Program Coordinator(s) = minimum NCCP Coach 1 - Intro to Hockey Coach
Novice Coaches = minimum NCCP Coach 1 - Intro to Hockey Coach
Atom and above = minimum NCCP Coach 2 - Coach Level

To register for a clinic, create an eHockey Canada account (this is a different account from your child's registration). Once you have logged in, select "Signup for a Clinic" from the top navigation bar and search for either "Coach 1 Intro to Coach" for Novice benches, or "Coach 2 Coach Level" for Atom and above.

More information can be found on the Hockey Canada website under NCCP Levels and Requirements

*Coaches who are already certified and need to maintain their certification levels, please check out the Hockey Canada information on Maintaining your National Hockey Coach Certification (NCCP).


CYO Minor Hockey Trainers require Hockey Trainer Certification (Level 1) from the Hockey Development Centre for Ontario (HDCO). The course is approximately 3 hours in length (for the refresher, may be longer for first time trainers). The 2019-20 cost to take the course is $85. If you are renewing trainers it is $65.

All coaches, trainers, and team managers require:

1. Police Check: All bench staff over the age of 18 must submit a cleared Police Vulnerable Sector Check to the CYO Office at the start of the season. Police checks are valid for 2 years.

2. Code of Conduct: All bench staff must sign and submit a copy of the  CYO Coaches Code of Conduct to the CYO Office at the start of the season.

3. Respect in Sport (Activity Leader): All bench staff must complete the Respect in Sport for Activity Leaders.This online program is different from the parent program. There is also a cost of $30 to complete it. For more information about the reasons for the course see here:

4. Gender Identity and Expression Course: All bench staff must complete this FREE online program. To register, log into your eHockey Canada account and select "Signup for a Clinic" from the top navigation bar. Search for "Gender Identity and Expression Course" from the list. The course has two modules with each module lasting approximately 45 minutes each.

5. Signed Concussion Form and Pre-Season Chat: The CYO fully supports the intent of Rowan's Law to create awareness of concussions, change the culture on concussions, and provide safe sport participation including anti-bullying.

All Team Officials must perform the pre-season chat with all their players, and have each parent sign off that they have also read the information and agree to support it. Players who have not attended, or players with parents who have not signed the acknowledgement, will not be allowed to participate in any games until it is completed. This is per Hockey Canada, the OHF, and Alliance Hockey.

The following documents contains the material to be read to the players and the acknowledgement form. NOTE - all bench staff are ALSO required to participate and sign the acknowledgement, even if they have signed as a parent. This applies to all house league age groups, Mite to Midget.

The following documents are what the coach/manager is required to read and discuss with their players. The third document is the Code of Conduct and signature form.

Concussion and Pre-Season Chat - Atom and below

Concussion and Pre-Season Chat - Peewee and up

Concussion and Pre-Season Chat - Signature/Acknowledgement Form 

The Acknowledgement Form is a word document so you can add your player's names to the form ahead of time to make it easier to track who has signed it. The signature form must be handed in to the CYO office as soon as it is complete. Do not delay, as any players/parents missing will prevent that child from participating.

Failure to complete these items will result in the person(s) being removed from the bench and ice.


Forms and information for use during the season

Medical Information Form: The team Trainer is to have every parent fill out a medical information form at the start of the season. The trainer should keep these forms on-hand during league events (especially travel games) in the event a medical issue arises. For privacy reasons, these forms are not kept after the season is finished so new ones must be submitted each year.

Travel Permit: Any game not played as part of the regular season requires a travel permit. This includes tournaments and exhibition games. 

Incident Report: For any incident occurring during a league function; to be filled out after a 24 hour waiting period (not immediately).

Injury Report: For any medical incidents or injuries that occurred during CYO games, practices, or events. NOTE: All injuries that result in lost time on the ice - especially concussions - require a Return to Play form to be filled out by a medical professional before the player can be allowed to return to team participation, especially game play. The Return to Play form must be submitted to the Director of Risk, either by dropping it off at the office, or scanning and emailing it to [email protected]

Concussion Policy: Policy and procedures surrounding concussions. Note that a player's return to the ice following a concussion requires a medical clearance note, and player return will follow the Hockey Canada Concussion Protocols.

Key Policies


CYO Rule Book: All bench staff should read and familiarize themselves with the CYO Rules, which contain important gameplay information and league protocols and requirements, including player rotation and fair play rules.

Dressing Room Policy: As per Alliance protocols, when any player under the age of 18 is in the dressing room (before/during/after a game) the CYO requires a minimum of 2 approved team officials (bench staff, parish leader, program leader, team parent) either in the dressing room, or immediately outside the room with the door ajar.

On-ice Helper Equipment Policy: All on-ice helpers under 17 years old must be a registered player with Hockey Canada (current season) and wear a CSA approved helmet with full-face shield, as well as shin pads, gloves, and skates. Adult on-ice helpers (including coaches and trainers) must wear CSA approved helmets (face protection optional) and skates. Helmet straps must ALWAYS be done up. Failure to do so will result in removal and possible suspension per CYO Minor Hockey rules.

Players are not allowed on the ice (practice or game) until the zamboni doors are closed AND there is a minimum of either 1 certified bench person (coach, trainer, or manager) on the bench/ice, or the referees are present and on the ice.

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Printed from on Sunday, July 5, 2020 at 9:29 PM