16.0 By-Law AMENDMENT PROCEDURES
16.1 AMENDMENT OF BY-LAWS
These By-laws may be amended from time to time if the amendment is approved by a vote of 66% of the members’ delegates at an AGM or any other Special Meeting of the Members called for that purpose.
16.2 AMENDMENT VOTING OPTIONS
The member’s delegates at any Members’ meeting can vote to approve or reject all presented by-law amendment proposals. If the required motion is moved and seconded, the members’ delegates can also vote to “table” or defer any proposal for consideration at a subsequent members’ meeting with or without directions.
16.3 MEMBERS’ PROPOSALS
All By-law proposals received from the members for an amendment of these By-laws for consideration at an Annual General Meeting shall be submitted in writing to the Secretary no later than the 15th day of February immediately preceding AGM. This is to permit the By-law Review Committee time to review the proposal and any member’s proposal submitted prior to this deadline must be voted upon at the AGM unless the proposing member withdraws it.
16.4 REVIEW OF PROPOSALS
The Secretary shall submit all By-law amendment Proposals received from the members prior to the deadline to the By-law Review Committee for its review and recommendation and the By-law Review Committee shall review any Membership By-law proposals forwarded to it by the Secretary.
16.5 RESTRICTIONS
No By-law Amendment Proposal which has not been reviewed by the By-law Review Committee as required shall be voted upon at the AGM but this shall not prevent the moving of and voting upon of any amendments to any proposal properly reviewed by By-law Review Committee by the AGM delegates.
16.6 EFFECTIVE DATE
Unless otherwise specified by a vote of the members’ delegates, any approved By-law amendment shall become effective as of noon on the day immediately following the day upon which it is voted upon and approved.
16.7 AFFILIATION REVIEW PROCEDURE
The review of any affiliation proposal shall be subject to the following review process:
16.7.1 A written letter of intent to negotiate affiliation from the Board of the other hockey organization must be received by the Secretary;
16.7.2 Hockey Council shall be asked to vote upon whether the affiliation proposal shall be explored and a favorable vote of 75% of the Associations and Programs is required to proceed further with this process;
16.7.3 If the required number of Associations and Programs approve further negotiations, an Affiliation Review Committee may be engaged, chaired by the President, and shall include the Director of Development, Treasurer, and one (1) representative from each CYO Association and Program. As an alternative to convening a distinct Affiliation Review Committee, CYO Executive may reconvene itself as the Affiliation Review Committee to fulfill the following functions:
16.7.3.1 Meet with representatives of the other minor hockey organization to review and discuss the proposal;
16.7.3.2 Determine if it recommends affiliation and, if so, develop a detailed implementation plan to affect the affiliation; and
16.7.3.3 Deliver a final report to Executive including its recommendation and any implementation plan;
16.8 If 75% of Executive vote in favour of considering affiliation further, each Hockey Council shall convene a meeting of its members to consider whether the affiliation proposal should be considered further;
16.9 If 75% of Hockey Council advise the President that the members of their respective Association support further consideration of the affiliation, the approval of the affiliation shall be either placed on the agenda of the next AGM or a special meeting of the members shall be scheduled to consider the affiliation proposal;
16.10 A favorable vote of 75% of the voting delegates present at the meeting of the members is required to approve affiliation.
16.11 If at any stage of the affiliation review process, the specified level of support is not achieved to continue further with the affiliation, a minimum period of 12 months must pass before another proposal for affiliation with the same external hockey organization may be initiated.